Every meeting ends with the admin already handled.
A project management and admin agent that streamlines team delivery so your people can focus on delivering value. Reads transcripts, reconciles tasks, drafts follow-up emails, and hands you ready-to-ship work, automatically.
01See it in action
Sixty seconds. Watch the agent read a meeting transcript, reconcile the tasks, and ship a client follow-up draft, hands-off.
02What it does
A Claude-managed agent that runs the gap between meetings and execution. Every transcript turns into the right tasks in your PM tool and, when it's a client call, a follow-up email already drafted in your voice.
Reads Every Transcript
Auto-monitors Google Meet transcripts. The moment a meeting ends, the agent picks it up.
Knows Internal vs Client
First decision in the workflow. Internal calls route to task creation. Client calls also draft a follow-up email.
Reconciles With Trello
Checks Trello before creating anything. Updates existing cards, adds only what's actually new. No duplicate noise on the board.
Drafts In Your Voice
Follow-up emails written in your team's tone, recap and next steps included, landed in your Drafts folder.
03The workflow
Six stages. Click any step to see what happens at that point in the system.
Transcript Captured
Every meeting on Google Meet finishes with a transcript dropped into Drive. The agent monitors for new transcripts and picks each one up the moment it appears, without anyone having to remember to trigger it. The workflow runs in the background while your team moves on to the next thing.
04The problem
Meetings end with clear actions. Two hours later, half of them have evaporated. The follow-up email is still sitting in someone's head, not in the client's inbox.
The team had two leaks they couldn't plug. The first was on calls. Meetings would end with three or four obvious action items, and somehow two of them would never make it into the PM tool. By the time someone remembered, the context was gone and the deadline was already a problem.
The second leak was in inboxes. Client follow-ups were taking a day or two to go out. The discipline of "send the recap within an hour" had quietly collapsed under the weight of everything else, and a few deals had slipped because of it.
- ~40% of action items never reached the PM tool.
- 60–90 minutes per person, per day on triage and follow-up drafting.
- Inconsistent follow-up cadence — some clients chased twice, others not at all.
- No clean handoffs between sales and delivery when a deal closed.
05The solution
A project management and admin agent that runs the gap between calls and execution. Reads transcripts, reconciles tasks, drafts emails, hands you ready-to-ship work.
One agent. Two tracks. Zero admin tax.
The Team Agent monitors your transcription tool for new meetings. Each transcript is read end-to-end, classified as internal or client, and run through a complex workflow that reconciles discussed actions against your live PM tool. Tasks are created or updated via API. If the meeting was client-facing, a follow-up email is drafted in your tone of voice and dropped into your Drafts folder, ready for the human pass.
Transcript Listening
Picks up new transcripts from Google Meet the moment a meeting ends.
Meeting Classification
Internal team call or client-facing? First decision drives the rest of the workflow.
PM Tool Reconciliation
Cross-checks discussed actions against existing tasks. No duplicates, no noise.
Follow-up Drafting
Client recaps written in your voice, complete with next steps, sitting in Drafts when you open your inbox.
Pick a role. We'll build the agent.
Sales, ops, exec, support. Tell us where the admin pain lives.
06The outcome
Admin time collapsed. Action capture lifted. Client follow-ups out before the next meeting even starts.
Call ends. Tasks live, follow-up drafted, ready to send. Before the next meeting begins.
Nothing discussed goes missing. Everything lands in the PM tool with context.
Driven by the timeliness of follow-up. Clients reply when recaps arrive within minutes, not days.
Give your team a quiet co-worker.
Tell us where the admin tax is heaviest in your team's week. We'll come back with the role-specific agent that quietly takes it off the table.
Book a discovery call